How to Remove Duplicate Outlook PST Files Manually?

Personal Storage Table (PST) is an Outlook data file that has size limitation which causes serious troubles to the user, i.e. from sluggish performance to corruption in email client. An oversized file is prone to corruption issues. It can slow Outlook client down and cause serious functioning and performance issues. Duplicate emails are the important reason behind excessive file size. Duplicate emails and other data occupy more space in Outlook PST file and it increase the file size. When Outlook data exceeds its file size limit (2 GB in ANSI PST format and 20 to 50 GB in Unicode PST format), Outlook email client works slower.

It causes serious performance issue and things go even worse. Corrupt mailbox may even cause loss of all your mailbox data. To overcome this problem, you have to remove duplicate items from your Outlook PST file to get your PST data manageable and to avoid corruption.

How Duplicate Items Created?

Duplicate items are likely to be anything, including contacts, emails, calendar, task, entry, and note along with attachment. A duplicate item requires actually the same size as the original mailbox item does. Here’s why duplicate items are stored in your mailbox –

  • When you receive several copies of an email over and over again from a recipient. Companies, these days, send same press releases, emails and newsletters etc. for business promotions these days. It forms duplicate items in mailbox.
  • Any interruption in synchronization process also causes duplicate items in data files. If the process goes wrong, duplicate items are likely to be occurred in mailbox.
  • Be sure to disable the “Leave Messages on the Server” option to avoid duplicate entries.
  • Be sure that the Outlook rules configuration is executed well, or you may have duplicate items in your mailbox. Be sure to apply “Move a Copy to” rule only once to a specific email message.
  • Sometimes PST merging also leads to duplication if it is not performed well.

 

Here’s How to Remove Duplicate PST files manually

When it comes to remove Outlook duplicate files, the manual operation is safe and quick. All you need to go through the following steps to remove duplicates –

  • Open MS Outlook client on your PC. Now you can choose folder to remove duplicate items
  • Go through “Change View” option on View tab
  • Replace ‘folder view’ into ‘table type view’. (On Manage Views… you can see the view mode, i.e. either table view or folder view).
  • Check view type on “Manage All Views” window. This way, you have to use these combinations of fields and views –
    • Contacts and phone list
    • Calendar and appointments
    • Inbox and messages
    • Notes and notes list
    • Journal and entry list
  • Right click column heading, click ‘Field Chooser’ in options
  • Choose the field from ‘Field Chooser
  • Drag down to table heading from Modified field
  • Be sure that duplicate items you have to remove have different date from the original items. Click modified heading to sort down the items.

Now choose the items you have to remove. Then click “Delete” button to remove the items permanently and save up some space.

And another way to Remove Outlook Duplicate Emails by Using Third Party Application.

If you are still not able to use manually process, i would recommend user to use a third party application. For using this application, there no need of any technical skill. This Outlook Duplicate Remover tool, will remove your emails in just few clicks. Just download the Free Trial version to access this application.    images

 

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Step by step Guide to Convert Windows Live Mail (EML) to PST File Manually

I am here to discussing about migrating emails from Windows Live Email (EML) to Outlook PST platform.  EML file format is supported by many email clients such as Windows Live Mail, Apple Mail, Mozilla Thunderbird and Outlook Express. To migrate this EML file to Outlook PST file which is supported by MS Outlook Email client. You can open PST file in Outlook and can access all of your emails.

Before starting the migration process I would recommend you to take the backup of EML to other place. By copying EML file and Paste it other place.

Follow the step by step instruction to convert Windows Live Mail to PST File

Step 1: Open Windows Live Mail client application on your system. Also, open Microsoft Outlook at the same time.

Step 2: Now click File tab > Export email > Email messages.

eml1

Step 3: On the Windows Live Mail Export wizard, select the format you want to export email to: Microsoft Exchange. Click Next to continue the process.

eml2

Step 4: A message will be appeared on your screen before the exporting process. Click OK to confirm it.

eml3

Step 5: Now select the mailbox folders you want to export to MS Outlook. Either you can select all folders or select a particular folder to export. Click OK to continue the process.

eml4

Step 6: The exporting process is being conducted on your system. Please wait until it gets successfully completed.

eml5

Step 7: Within a few seconds, the exporting process will be completed. Click Finish.

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These above mansion steps will surely help you to convert Windows Live Mail (eml)to PST file. Sometimes it will take some times and some times user are unable to understand the instruction. For these types of user can access the third party application to convert EML to PST files. For access this application no technical skill is require. You can convert EML to PST file in just few clicks. User can use the Free trial version of this application to see the preview of all Converted Emails.    images

 

Note: Before performing any action I would again suggest you to take the backup of EML file.

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Step by Step Guide to Repair QuickBooks Database When the Company File is Unable to Open

quickbooksIf you are facing an error in opening a QuickBooks database file? If yes, then there may be a problem in your QuickBooks database file, which can even raise the problem to become data loss. As the QuickBooks database contains critical financial data, losing it would definitely become headache. In such cases, you should try to find the exact cause to recover corrupt QuickBooks file. If none of your tried methods succeed, then you should use a third-party QuickBooks repair tool to do the needful.

For example, If you are trying to open QuickBooks 2009 file but failed. The following error message is displayed:

“(-6000,-816): QuickBooks was unable to open the file because the file is in use. Another person may be in the process of opening this file.”

 

Cause:

Such problems while opening a company file can happen because of the following reasons:

1.  QuickBooks may be having conflicts with the Auto-Protect Scanning feature of Symantec Endpoint Protection

2.  May be the file is in use by another application

3.  Corruption in QuickBooks files

4.  You have installed a third-party backup application that creates backup of files while they are open by some application.

 

Resolution:

For these mentioned reasons, you should perform the following methods to address the situation:

1.  Contact Symantec: You should contact Symantec about how to set the preferences to disable Auto-Protect Scanning feature.

2.  Repair QuickBooks file: You should perform the following steps to repair corrupt QuickBooks file:

3.  Restart your system.

4.  Open QuickBooks Database Server Manager on the server and make sure that the company files shared folder is displayed in the following applet:

5.  “Folders that contain QuickBooks company files”

6.  Copy-paste the file from the server to your system.

7.  Now, open it in your system.

Close the file and copy to the same folder in the server by renaming the file.

Open QuickBooks Database Server Manager on the server and scan the renamed file .

Now, open the file on the server from your system. It should open perfectly now.

 

If the above mentioned steps did not help you or you are facing difficulty in repairing damaged QuickBooks file. I would strongly recommend the third party application. You just try the Free Trial version of software to Repair Damaged QuickBooks Database. In Free version you are able to see the preview of Recover QuickBooks Data, for saving these data you need to purchase the full version license.

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Steps to Recover Corrupt PRIV, PRIV1, Pub & Pub1 edb and stm database files

As we know Exchange Database files are nothing more than the exact replica of user’s mailbox on MS Outlook. Moreover, this MS Exchange Server works in properly way with MS Outlook in exchange emails. And, each and every single email that is received or sent at the user’s end is primarily saved at server. Now, exchange server firstly save these emails at Exchange Database files that prove very helpful when you require dealing with accidental deletion of user mailbox.

It is very important that you manage your exchange server database properly. As an IT administrator you need to maintain a proper check upon your Information Store and at the same time validate its consistency. Now, every single storage group in an Exchange server normally includes one or more Mailbox and Public Folder stores. During installation, by default just one storage group gets created. With Exchange Server 2000 and 2003, every Mailbox store comprises a database set consisting of two files: ‘Priv1.edb’ and ‘Priv1.stm’.

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Click to Enlarge the Image

The ‘Priv1.edb’ file is more like a rich-text database that primarily includes email messages, headers and text attachments corresponding to the messages. Moreover, this file also has streaming file ‘Priv.stm’ that majorly stores multi-media data like video, audio, images and other internet content files that is formatted as MIME data. The real issue with ‘Priv.edb’ file is its size keeps on increasing, which ultimately makes it susceptible of getting corrupt. In addition, Hard disk corruption and header corruption are other key causes accountable for corrupting the ‘Priv1.edb’ file. However, you don’t have to worry as there is a manual method to recover the corrupt Priv1.edb file.

 

Method: Recover Exchange EDB Files Manually
1.    First of all start the information store service and make a note of all the errors.
2.    Stop the information store service and then run the following commands from the ‘Bin’ folder:

“c:\exchsrvr\bin>eseutil /mh ..\mdbdata\priv1.edb”
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    3.   Now, you got to verify the ‘State’ line in the output. Just ensure that all the files are consistent. In case, you find any of the files inconsistent, conduct soft recovery. And, to perform such recovery, you just got to switch to the folder where the database and log files are located. After this, just ensure you run the following at the command prompt:

‘C:\Program Files\exchsrvr\MDBDATA>”C:\Program Files\exchsrvr\BIN\eseutil” /r E00’image003

4.   Once again, it is important that you ensure the consistency of both the public information store and the private information store.
5.   If they are consistent, then skip the next step.

If you found the databases to be inconsistent, then it is important for you to do a hard repair. To do this, run the following commands:

‘C:\Program Files\exchsrvr\MDBDATA>”C:\Program Files\exchsrvr\BIN\eseutil” /p priv1.edb’image004

‘C:\Program Files\exchsrvr\MDBDATA>”C:\Program Files\exchsrvr\BIN\eseutil” /p pub1.edb’

6.   Now, it is important that you remove the log files from the ‘Mdbdata’ folder.
7.   Delete the ‘.chk’ file and the ‘Temp.edb’ file.
8.   Now, mount the databases and then, dismount them instantaneously.
9.   Finally, you got to stop the information store service and then defragment the public and private store databases as follows:

For Priv.edb:
C:\Program Files\exchsrvr\BIN>eseutil /d
C:\Program Files\exchsrvr\MDBDATA\priv1.edb image005

 
For Pub.edb:
C:\Program Files\exchsrvr\BIN>eseutil /d
C:\Program Files\exchsrvr\MDBDATA\pub1.edb

10.   Run the ‘Isinteg.exe’ utility just to ensure that each database is consistent.

‘C:\Program Files\exchsrvr\BIN>isinteg -s (servername) -fix -test alltests’image006
Restart the information store service.

However, after performing the manual process if you are not able to mount the database and access your precious emails, then you don’t have to worry. By taking help of a proficient third party exchange database recovery tool you can fix the issue very effectively. The application is very appropriate in repairing corrupt Exchange server database files, i.e. ‘Priv1.edb’ and ‘Pub1.edb’, and can help you retrieve the valuable user mailbox data. The competent tool can effectively restore emails, contacts, appointments, and other mailbox items. The software recreates the entire EDB database which can be mounted easily. There is no technical skill required to access this software, you just follow the instruction given by the software. Go through free version to recover emails from corrupt exchange edb file.

You can download this software from here:       images

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Step by Step Guide to Convert OST File to PST File Manually

OST file is automatically created when we connected MS Outlook client to MS Exchange Server. OST (.offline storage table) files allow users to work in offline mode, that is, when there is less or no network connectivity available. And when network connection gets connected, OST files get synchronized with the user mailbox on MS Exchange Server. To migrate OST file out of MS Exchange Server environment, manual conversion from OST to PST has to be performed such that all the mail items including Inbox, Outbox, Sent Items, Contacts, Calendar Entries, Tasks, Journals, Posts, Appointments, Drafts, Meeting Requests, and Notes, etc. can be accessed without connecting to MS Exchange Server.

Need for performing manual OST to PST conversion occur in case user’s account on MS Exchange Server got accidentally deleted or corrupted, MS Exchange Server downtime, Server crash, database corruption and more etc.

Note: Be assure before performing manual OST to PST conversion process, MS Outlook must be installed on the local computer system connected to MS Exchange Server.

Now follow the steps to Convert OST to PST file manually (I assume we are using MS Office 2003 Professional Edition):

  1. Open MS Outlook
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  2. Click the File menu.
  3. Select the “Import and Export” wizard or press ‘t’.
  4. From the list, click the “Export to a file” option and then click Next button.
  5. Select Personal File Folder (.pst) and then click Next button.
  6. Selected items to be exported or Click on parent root and check the Include sub-folders option.
  7. Browse and select the target folder for saving the email items.
  8. Click the Finish button.

We perform OST to PST Conversion task manually; it is only be possible when user is connected to MS Exchange Server. And when the user gets disconnected from MS Exchange Server or in case MS Exchange Server got damaged, then you need a third party application to perform OST to PST conversion process.

If the above process did not help you or you are unable to perform such operation, In that case I would recommend user to try the Free Trial version of OST to PST Converter software. In Free version you can repair ost file if it is corrupted and convert ost to pst emails. And recovered or Converted emails you can see in preview items but you cannot saved it. If you are completely satisfied with software capability, you need to purchase the software license.

You can download this software from here:  images

 

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Steps to Convert Exchange EDB Mailbox to Outlook PST File Manually

Many a time I have already posted on my blog to Convert emails from one format to another by manual method. There is no doubt it required some technical skills to perform such operation, that’s way I am offering a alternative option also to do such tasks with the help of third party applications which is having a creditability in the market.  images

Now I am explaining the step by step guide to Convert or Export Exchange EDB Mailbox to Outook PST File :-

Sometimes users needs to convert edb file to pst file format to access these emails on MS Outlook Platform. MS Outlook does not understand the edb format, to Open these edb emails to MS Outlook you need to convert edb file to pst file. You cannot import the EDB files to Outlook directly as it may harm your files or you may lose you data.

Here is an free utility, called ExMerge.exe, provided by Microsoft to handle errors and issues which take place in MS Exchange Server database. This application is specially design to repair corrupt EDB file of MS Exchange server and allow you to save them into MS Outlook PST format.

Benefits of ExMerge utility are:

  • It can be used for single mailbox, multiple (selected) or all the mailboxes which are stored in the Exchange Server.
  • It can be used for exporting Exchange server data to pst file.
  • This tool prevent duclicacy of messages from exporting the same contents of a mailbox twice to the same PST file.
  • It can be used as a “brick-level backup” solution that backs up a single mailbox instead of an entire database.

How to install ExMerge utility on your system?

To install ExMerge utility on your system, you must assure your system have MS Exchange Server installed along with the admin tools of Exchange server.

First download the ExMerge.exe from the Internet. Click on ExMerge icon shown below to go to the download page:

On the download page, click on the Download button to start downloading the exe. Once the exe is downloaded successfully, install it by running it as administrator and then configure it. Once it is configured on your system, log in to your Exchange Server account with Exchange Administrator rights.

Things you need to know before using ExMerge utility:

  • Make sure you must have full permissions on all the selected mailboxes to be merged.
  • Besides this, make sure that the computer in which you are going to run ExMerge.exe, has Microsoft Outlook Client and Microsoft Exchange Administrator programs installed. As Microsoft does not support installing for Exchange Server components and Outlook on the same computer, you should not install Outlook on the Exchange Server.
  • If you are using Exchange Server 2003, being an Exchange administrator, you would have no rights to open the mailboxes. To overcome this issue, go to the Security tab of the mounted mailbox store in the recovery storage group. You will find the Exchange Administrators Group with explicit deny rights for “send as” and “receive as”. Overwrite it to give them full access and inherit the rights down to each mailbox itself.

Once the ExMerge utility is installed and configured, you are ready to run it. Start ExMerge, log on to your Exchange server and follow the steps shown below:

  1. In the Microsoft Exchange Mailbox Merge Wizard, select the procedure you would like to perform.

Click on Extract or Import (Two Step Procedure) and click on Next to continue.

  1. Now select the step you would like to perform.

Click on Step 1: Extract data from an Exchange Server Mailbox and click on Next to continue.

  1. In the Data Selection Criteria dialog box, click on Import Procedure tab.

Click on Archive data to target store and click on OK to continue.

  1. In the same dialog box, click on Message Details tab.

Enter the required things asked there and click on OK to continue.

  1. Now it is the time for Mailbox Selection. All the mailboxes which are available on the selected server, will be listed here.

Select the mailboxes and click on Next to continue.

  1. Select a folder where you want to save the Personal Folder (.PST) files.

Click on Change Folder button to select a location. Click on Next to start the process.

  1. The Process Status will be shown in this window.

Once the operation is completed successfully, click on Finish button to finish the process.

If you are using MS Exchange Server 2007, you cannot run ExMerge utility directly on the Exchange Server machine which can easily be done in the earlier versions. Besides this, it may take enough time to be completed and you would require performing many steps.

If you are unable to perform such operation and face some difficulty, I would genuinely recommend you to download the Free trial version of this application. User can perform all operation in Free version rather than to save data. Good thing is that you can see your recovered data in Free version, If you are completely sure your mailbox is recover then go for a full version license.

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Steps to Open BKF File Manually

There are so many users who back up their data using the NTBackup Tool in Windows XP, then clean install/upgrade to Windows 7 or Windows Vista and later realize that Windows 7/Vista do not include the NTBackup Tool to restore data from the .BKF archive. If you have critical data contained in a NTBackup file (.BKF) and want to Open BKF File, then this blog post is really help you.

 I am mansion 2 methods to Open BKF File even it is corrupted.

Method 1 (Recommended): Use third party application to recover BKF file in any version, Use Free trial version to recover data. You can download it from here:       images
It is easy and fast recovery process, will take only few minutes.

 

Method 2: Using Windows XP’s NTBackup Tool to restore data

Windows XP’s NTBackup executable runs just fine in Windows Vista and Windows 7, provide  supporting DLLs (given below) are available in the same folder where NTBackup.exe is present. The two DLL files are:

  • ntmsapi.dll
  • vssapi.dll

If you run NTBackup.exe without these two modules, these errors would pop-up.

The program can’t start because NTMSAPI.dll is missing from your computer. Try reinstalling the program to fix this problem.
The ordinal 3 could not be located in the dynamic link library VSSAPI.DLL.

After searching the web, I came across the NTBackup files which were packaged within a .cab file meant for use as Bart PE Plugin.

Restoring a .BKF File Using NTBackup

1. Download nt5backup.cab from Plugins by STSanford.

2. Extract the files inside the cabinet file to a folder of your choice.

3. Run the file NTBackup.exe from the folder.

4. NTBackup will indicate that Removable Storage service (removed in Windows Vista & Windows 7). Never mind! This is only required for tape backups. Click OK.

5. In the Welcome to Backup or Restore Wizard page, click Next

6. Select Restore files and settings, and click Next

7. Click Browse. Locate the .BKF file that you want to restore, and click OK.

8. Expand the catalog, select the files/folders you want to restore, and click Next.

9. Click the Advanced button

10. Select Alternate location from the dropdown, and mention the destination path.

Configure the restore options accordingly.

Click Next, and then click Finish.

Whew! You’ve now restored the contents of NTBackup .BKF file in Windows 7.

This procedure should work in Windows Vista, as well.

 

If you are unable to perform such operation and face some difficulty, I would strongly recommend you to download the Free trial version of this application. User can perform all operation in Free version rather than to save data. Good thing is that you can see your recovered data in Free version, If you are completely assure to see your recover data then go for a full version license at very reasonable price. Download Free Trial Version from here:          images

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